Login

Annual Conference Exhibitor Booking 2019

in Annual Conference tagged , ,
Wednesday 30th  & Thursday 31st January 2019

 

Do you supply products or services of interest to farm and rural attractions?  Be part of the biggest event in the NFAN calendar at The Corn Exchange, Edinburgh.

Promote to Farm and Rural Attractions

Our members survey showed NFAN members invested £20m in new attractions, facilities and services. The Farm attractions sector is continuing to develop. The NFAN Annual Conference and Trade Exhibition is your opportunity to showcase your products and services to this growing sector.

Last year’s event in Telford was a sell-out with 70 exhibitors and 200 owners and senior managers from UK farm attractions attending. 2019 is set to be another superb event as for the first time the Conference and Trade show head to Scotland.  This is your chance to promote your products or services and secure new business.

Hear what Delegates and Exhibitors have to say about the Annual Conference and Trade Show – watch the video above.

The Venue – The Corn Exchange, Edinburgh

The Corn Exchange has been voted Scotland’s best large venue 2 years in row! The imaginatively converted former Corn Exchange features over 1300m2 of floor space for trade stands with room for the drinks reception, coffee breaks and lunch to be held among the trade stands. The Baron room where the Awards Dinner and Conference are being held is just across the concourse. Refreshments and lunch will be served in the Trade Exhibition.

Timings for Trade Exhibition

The timings for 2019 will be the same as previous years. Set up on Wednesday 30th from 11am – 5pm. The Wednesday evening drinks reception from 6pm-8pm in the trade exhibition is popular with exhibitors and delegates. All exhibitors and delegates get a voucher for two complimentary drinks. On Thursday morning the Trade Exhibition will open at 8.30am where coffee and pastries will be served. The first presentation is at 9.30am. There will be a 45 min mid-morning break and a two hour break for lunch, giving delegates time to visit the stands. There will be no afternoon tea break which means the Trade Exhibition will end at 2.50pm and exhibitors may start breaking down stands then. The conference presentations will end at 4.00pm.

Tuesday 29th January
PM: Optional visit to Edinburgh Zoo (arrive at a time to suit you) refreshments will be served at 3.30pm followed by a presentation and Q&A from Edinburgh Zoo.

7.30pm: Join us in the heart of Edinburgh for an evening of great Scottish fayre, hospitality and dancing. The Ghillie Dhu is one of Edinburgh most famous bars with a beautifully restored award winning Auditorium. An informal buffet dinner followed by Ceilidh. Make your own arrangements to get to the Ghillie Dhu but it is on a direct bus route from the Holiday Inn with buses running 24hrs.

Wednesday 30th January
10am – 3pm: Open Day at East Links Family Park (Coach leaves Holiday Inn at 8.30am)
11am – 5pm: Access to the Trade Exhibition to set up
6pm: Trade Exhibition opens for drinks reception
8pm: Annual Dinner & NFAN Awards

Thursday 31st January
8.30am – 9.30am: Trade Exhibition open (refreshments served)
9.30am – 10.50 Conference Session 1: Speakers tbc
10.50am – 11.40am approx: Tea/Coffee break served in the Trade Exhibition
11.40 – 12.50 Conference Session 2: Speakers tbc
12.50pm – 2.50pm approx: Lunch served in the Trade Exhibition
2.50pm: Trade Exhibition closes
2.50pm – 4.00pm Conference Session 3: Speakers tbc
4.00pm: Conference ends

Stand size

The starting size for a stand is 2m x 2m. You are able to buy adjacent stand spaces to make a bigger stand. To keep trade stand prices low, we do not offer a shell scheme, only floor space.

Do you need power to your stand?

In previous years we have been able to provide access to power at no extra charge. This year the Exhibition Hall venue means that power has to be rigged for each stand. Anyone who has exhibited at other shows knows how expensive this can be. We have negotiated a special rate starting at just £50 to provide power to your stand. This is a one-off charge regardless of how big a stand you book. Please note power is provided during exhibition hours only, if you need 24hr power please speak to the NFAN office.

Tables are available to hire for a nominal £10 charge, please add this to your booking.

Extra Exhibitors

Each 2m x 2m stand space includes one member of staff. If you book two adjoining stands it includes two exhibitors. Exhibitor Passes include lunch and refreshments and access to the conference seminars on Thursday. If you would like to book extra colleagues please choose this option when booking your stand, cost is £45 per additional person + VAT. Please provide names for the Exhibitor Badges in the space provided. If you wish to add extra exhibitors after you have already booked your stand, select the No stand option and then add extra exhibitors to your cart.

30% Discount for Members

All NFAN Members receive a 30% stand discount.  Prices for online booking already include the member discount so you can only book online if you are a NFAN member.  If you are a non-member please call the NFAN office on 01904 615059 or email info@farmattractions.net to book. Please also contact us if you have any problems booking.

Stand Prices

Book by 10th December 2018
From 11th December
 Stand space size MEMBERS NON-MEMBERS MEMBERS NON-MEMBERS
2m x 2m £300.00 £430.00 £360.00 £510.00
Power £50.00 £70.00 £60.00 £90.00

All prices exclude VAT.

Larger stands are available by booking adjoining stands. If you wish to book more than one stand add the first stand to the Cart and then Continue Shopping to book another stand and any extras adding these to the Cart. You can then pay for all stands and extras together.

Exhibition Floor Plan

Click the link below to download the Exhibition floor plan. Please note this will be updated periodically so may not reflect current availability.

Exhibition Floor Plan Layout PDF

Additional activities & dinner bookings

There are many networking events around the conference which exhibitors in the past have found to be very beneficial to attend. At the same time as you book your stand you can use the online booking form to book for the Annual Awards Dinner, Pre-conference Open Day and other options. If you have already booked a stand and wish to book additional activities only, you will need to select – No Stand – from the drop down list of stands. You can also book activities via the booking form, by telephone or via the Conference page when delegate bookings open later this month.

Free listing in the Conference Brochure

All exhibitors get a free listing in the Conference Brochure which is included in delegate welcome packs. Please email a description (up to 150 words) and a hi-res logo to info@farmattractions.netDeadline 7th January 2019.

Loading & Unloading

Vehicle Access: The Corn Exchange has a large car park at the rear of the building. There is ramped access through the loading bay for heavy/bulky items, smaller items can be brought in through the main doors the lead onto the car park.

Parking: Parking at the Corn Exchange is free. Vehicles can be left there or parked at the Holiday Inn.

Accommodation

Tuesday 29th & Wednesday 30th Jan: The Holiday Inn EH12 6UA next to Edinburgh Zoo is the conference hotel. NFAN have a special rate of £76.00 single, £86.00 double occupancy B&B per night. Rates are inclusive of VAT, full cooked breakfast buffet, WiFi, car parking and leisure club facilities. Book your accomodation directly with the hotel – to book call 0131 314 7027 from Mon to Fri 9am-5pm and quote code  XDL when booking the room.  Cancellation policy is 7 days prior to arrival date. Rooms are subject to availability and must be booked by 11th January 2019 to get these rates, however, it is possible you may find better rates elsewhere.

Travel to and from the hotel is easily accessed via several buses that each travel to both Waverly and Haymarket train stations. Passing every few minutes routes 12, 26, 31 operate into the night and 100 goes directly to the airport. The hotel shares the bus stop with the zoo.

Coach transfers between the Holiday Inn and Corn Exchange

The Corn Exchange is 10min from the Holiday Inn. We will be arranging Coaches to transfer exhibitors and delegates between the two.

Wednesday 30th: Coaches will depart the Holiday Inn at 4.30pm and 5.00pm, they will then operate a shuttle service every 10 min from 5.30pm – 7.30pm and then after the awards dinner a shuttle service will get everyone back to the hotel. The coach transfer is included for all exhibitors and delegates.

Thursday 31st: Most people will choose to drive to the Corn Exchange from the Holiday Inn and park there. There will also be coach transfers available from the hotel in the morning and back after the conference in the afternoon for those who need it. Depending on demand we will also look at the possibility of organising a coach from the Corn Exchange to Edinburgh stations and the airport. If you are not driving and need a coach transfer on Thursday please let the NFAN office know your travel plans.

How to Book your Stand

Members – Take a look at the Exhibition Floorplan (link above) and choose your preferred stand(s). Click the Trade Stands 2018 Select Options link below. You will be able to select the stand number you want from the drop down menu. If the stand is already booked it will either not be listed or will show as SOLD OUT when selected. Select power, table, dinners and other networking events you wish to attend.

NB: All Bookings are subject the NFAN’s standard Terms & Conditions

If you are having problems booking your exhibition stand online or have any queries, please call the NFAN office and speak to David Leon or Monica Green on 01904 615059 or email info@farmattractions.net

Non-Members – To book a stand contact the NFAN office and speak to David Leon or Monica Green on 01904 615059 or email info@farmattractions.net

Download a Trade Stand booking form here and return it to the NFAN office. Please  note payment must be made before stand reservations can be confirmed.

Online booking is only available to NFAN Members. You must be logged in to access the booking form. If you have lost your login details or if you are not a NFAN member and would like to book a stand please contact the NFAN office and speak to David Leon or Monica Green.

Join NFAN Today »

farmer in field with sheep

Discover why you should join NFAN. Find out more about the benefits for Farm Attractions and Trade Suppliers. Read More »

Annual Conference 2018 – Review

Annual Conference & Trade Show 2018 Review. Read More »

Welcome to NFAN

With over 250 members, The National Farm Attractions Network (NFAN) unites the farm and rural attraction industry.

Encouraging best practice and knowledge sharing, we proactively update members on the latest HSE advice, represent the farm attraction industry at government meetings, run events and provide ongoing support and guidance.

Find out more about the role of NFAN.

Events

Useful Information


© 2013 National Farm Attractions Network  |  Email:  |  All rights reserved.

NFAN Login

Lost your password? (close)